汇丰银行商务写作教程(8)

Dear Ms Green
PPS
I refer to your recent communication, and for your information please be advised that the PPS details and application form were sent to you at an earlier date.
Thank you for your kind attention.
Yours sincerely
Clever Man
Clever Man
Manager
Smart Branch

Questions
What is the letter about
Not very clear - it could be about something (PPS?) that the writer has sent
What does the writer want Ms Green to do
Also not clear - Ms Green could only guess.
If you were Ms Green, what would you do after reading the letter
What is the letter about
Not very clear - it could be about something (PPS?) that the writer has sent
What does the writer want Ms Green to do
Also not clear - Ms Green could only guess.
If you were Ms Green, what would you do after reading the letter
You may need to call or write to the writer and ask for an explanation.
As you can see, the writer of the letter may need to send another letter to explain. That is, the letter does not get the intended results.

Revising: How To Do It
How can you revise your writing?
You’ve used strategies for all the other stages in the Writing Process. You also can use a strategy for revising.
The strategy you can use for revising is very easy to remember. It’s based on the "5 Cs".

Strategy for Revising:
Complete
Cohesive
Clear
Concise
Courteous
In fact, to ensure that your letter gets results, you need to revise your letter 5 times. Each time you revise, you’ll focus on one of the "5 Cs".
The strategy you can use to revise your writing is very systematic.
You start revising the whole document and then move on to smaller parts such as paragraphs and sentences.
Whole paragraph is complete.
Paragraphs are cohesive.
Sentences are concise, courteous and clear.
下一次，我们将继续讨论怎样将信件写得更完整。