2014年职称英语(卫生类)教材概括大意文章及练习(4)

　　The Paper Chase
　　1. "Running a house is lot like running a business." says Stephanie Denton, a professional organizer based in Cincinnati, Ohio, who specializes in both residential and commercial paperwork and record keeping. To get a successful grip on organizing documents, bills, and other materials, Denton suggests the following tips:
　　2. Create a space in which you can always do your paperwork. This is perhaps the most important element of a successful system. If you can't devote an entire desk to the task, at least invest in a rolling file cart to store active paperwork and a two-drawer file cabinet for family records. Store the rolling file cart wherever it is most convenient and comfortable to do your work. whether that is the kitchen, office, or family room.
　　3. When in doubt, throw it out, the first step to implementing a workable filling system is to eliminate paper you don't use, don't need, or that you could easily access again elsewhere. Throw out duplicate statements, old catalogs, and all of the coupons, mailings, or offerings you'll never have an opportunity to use or even read.
　　4. Set aside two days a month to pay bills, if a monthly due date doesn't fit into your cycle, call up the creditor and suggest a more convenient date, keep two manila folders at the front of your system for current bills — one to correspond with each bill-paying day — and file all incoming bills. Keep a list in the front of each folder of what needs to be paid in case the invoice never arrives or gets misplaces.
　　5. Think of your filling system not as a rigid tool, but as a living, breathing system that can accommodate your changing needs. A good filling system is both mentally and physically flexible, everyone's needs are different, says Denton, but when devising a filling system, ask yourself: "Where would I look for this?" Create main headings for your filling system, such as investments, Taxes, Children, and so forth, and file individual folders under the main headings. Never overstuff your files.
　　词汇：
　　paperwork 文书工作 incoming 将要或正要进来的
　　overstuff 把……塞得过满 creditor 债权人
　　statement 账目 misplace 把……放错地方
　　duplicate 复制的 invoice 发票
　　correspond 与……一致、和……和谐或相配
　　mailing 邮件 heading 标题 rigid 呆板的，僵硬的
　　注释：
　　1.running a house：打理一所房子。run在这里是“管理”的意思。又如：He's been running a testaurant since he left school
　　2.base…in…：在……为……设立基础、提供基础。又如：They based the new company in Portland
　　3.get a grip on：抓住，控制，掌握。又如：getting a grip on the new technique
　　4.family room：家庭游艺室，指用于家庭成员娱乐的房间
　　5.manila folders：马尼拉折叠夹
　　6.in case：万一。又如：Take a hat with you in case the sun is very hot.
　　5. Think of your filling system not as a rigid tool, but as a living, breathing system that can accommodate your changing needs. A good filling system is both mentally and physically flexible, everyone's needs are different, says Denton, but when devising a filling system, ask yourself: "Where would I look for this?" Create main headings for your filling system, such as investments, Taxes, Children, and so forth, and file individual folders under the main headings. Never overstuff your files.
　　词汇：
　　paperwork 文书工作 incoming 将要或正要进来的
　　overstuff 把……塞得过满 creditor 债权人
　　statement 账目 misplace 把……放错地方
　　duplicate 复制的 invoice 发票
　　correspond 与……一致、和……和谐或相配
　　mailing 邮件 heading 标题 rigid 呆板的，僵硬的
　　注释：
　　1.running a house：打理一所房子。run在这里是“管理”的意思。又如：He's been running a testaurant since he left school
　　2.base…in…：在……为……设立基础、提供基础。又如：They based the new company in Portland
　　3.get a grip on：抓住，控制，掌握。又如：getting a grip on the new technique
　　4.family room：家庭游艺室，指用于家庭成员娱乐的房间
　　5.manila folders：马尼拉折叠夹
　　6.in case：万一。又如：Take a hat with you in case the sun is very hot.